How we work: our destination wedding planning process in Italy
It begins with a proposal and a quiet conversation about what comes next. Maybe you’ve always imagined getting married in Italy, a place that already feels like part of your story, through a journey, a memory, or a shared love for its beauty.
As the idea takes shape, so do the first questions: where in Italy, and how do you begin? How much does a wedding in Italy cost?
This is where the right wedding planner becomes essential. Here is how Blanc Weddings guides you step by step in creating your dream wedding.
Introductory Call
Our journey begins with an introductory call, where you have the opportunity to meet your future planner. This is a moment to share your story: how you met, your personalities, your vision and for us to understand the feeling behind your celebration.
Equally, it is a chance for you to get a sense of us: our approach, our ideas, and whether there is a natural connection. This is not a sales call, but rather the beginning of a partnership built on trust. From this first conversation, you will intuitively understand whether we are the right fit to bring your wedding in Italy to life.
Presentation & Budget
Following our initial call, we prepare a tailored presentation that reflects both your aesthetic and your expected investment. Budget is a key consideration in this phase. All our estimates are based on real market conditions and vary depending on the style, scale, and location of the wedding. The introductory call allows us to align expectations so we can propose a realistic and thoughtful budget that fully supports your vision.
From a creative perspective, our design team works closely with your planner to develop a concept proposal. This includes a mood board, color palette, and initial styling direction inspired by everything you shared with us.
At the same time, we begin venue research. Based on your preferences, we present a curated selection of venues that align with your style, guest count, and budget. As each venue must be contacted individually for availability and pricing, this stage requires time and careful coordination. Italy offers a wide variety of options, and finding the right one is essential.
If you are not yet sure what the right investment is for you, we can arrange a venue scouting during which we propose different venues aligned with your vision, helping you determine which option is the best next step for you.
Booking & Contract
Once you have reviewed the presentation, you may proceed with signing the planning agreement to formalize our collaboration. From that moment, we begin the full planning process together.
Venue Booking
Securing the venue is one of the most important steps, as it defines your wedding date and overall structure.
Whenever possible, we recommend a site inspection in person. If that is not feasible, we are happy to manage this process on your behalf. For religious ceremonies, it is important to consider whether the church or the venue will determine your date, as availability may vary.
Once you are ready to proceed, we guide you through the venue contract in detail, reviewing terms, conditions, contingency plans, and any potential hidden costs. At this stage, your planner becomes your advocate, ensuring everything is clear, aligned, and in your best interest.
Planning Process
With the venue secured, the planning phase officially begins.
We provide you with a structured yet flexible timeline, including a shared to-do list with manageable deadlines. The overall budget is divided into clear segments, allowing for smooth and comfortable payments over time.
As a full-service planning agency, we coordinate all suppliers, bookings, payments, and production, as well as manage timelines and oversee every logistical detail. We are also flexible in working with external suppliers. What matters most during this phase is trust and consistent communication, as working closely together ensures that every decision reflects your vision.
Final Coordination
As the wedding approaches, we schedule a final meeting to review the entire project in detail. Together, we go through the timeline, confirm all elements, and address any last adjustments.
The day before the wedding, once you have arrived, we meet in person to walk through every step. Depending on the size and structure of your celebration, we may also organize a rehearsal.
We encourage open communication at this stage, whether it’s a surprise, a speech, or any sensitive dynamics within the group. Sharing these details allows us to manage everything seamlessly on your behalf.
Wedding Day
On the wedding day, your team will include a head planner and additional planners, depending on the size and complexity of the event.
The head planner will remain close to you, ensuring your comfort and taking care of any immediate needs, while the rest of the team coordinates suppliers and oversees the timeline to ensure everything unfolds exactly as planned.
This is when the value of a trusted planner becomes most evident, while we handle every detail, you are free to be fully present and enjoy each moment.
When the final cue is given, it is time. Everything begins and the rest becomes your story.
Get in touch
Tell us about your dream wedding. We love to share ideas and proposals. Together we can realise each and every one of your wishes for this special day.
